National Association of Branch Campus Administrators
Constitution & Bylaws
Article I: PREAMBLE
Section 1
Name
The name of the Association shall be the National Association of Branch Campus Administrators (NABCA).
Section 2
Purpose
NABCA is a professional organization of branch campuses and branch campus administrators seeking to promote the interests of and understand the opportunities and issues particular to branch campuses. NABCA is committed to creating a forum for professional development, information sharing and dissemination, and the continuous improvement of the management, teaching and learning conditions on all higher education branch campuses.
NABCA especially encourages the active participation of all those interested in branch campus administrative issues from public and private, two- and four-year colleges and universities. As a largely volunteer organization, NABCA relies upon the goodwill, resources and participation of its members to develop and produce meetings, forums, position papers and the dissemination of best practices guides and other relevant publications.
Section 3
Nondiscrimination
NABCA shall not discriminate in any of its practices or publications in terms of race, religion, sex, physical disability, or national origin.
Section 4
Position on Issues
When taking stands on issues brought before it, NABCA recognizes and will fulfill its obligation to make clear that it in no way represents the official position of any member institution. The Executive Committee may only take official positions in the name of NABCA after an affirmative vote.
Section 5
Indemnification
The Association may, by resolution of the Executive Committee, provide for indemnification by the Association of any and all of its directors or officers or former directors or officers, as well as other past and present employees, agents or representatives of the Association, against expenses, including defense costs, actually, necessarily and reasonably incurred by them in connection with any action, suit, or proceeding in which they or any of them are made parties, or a party, by reason of their having performed services for the Association, except in relation to matters as to which any such individual shall be adjudged in such action, suit, or proceeding to be liable for negligence or misconduct in the performance of their services, or matters which are settled by agreement predicated on the existence of such liability.
Article II: MEMBERSHIP
Section 1
Categories and Requirements of Membership
Institutional: Primary membership shall be by individual branch campus with dues structure based on FTES. Each institutional member shall identify a voting delegate who shall have sole authority to vote on all organizational business.
Individual: Participation in NABCA activities and services will be permitted through individual memberships open to staff, faculty and students from institutional members. This form of membership may be attained through the payment of annual dues and certification by institutional voting delegates that the applicants meet stated qualifications.
Section 2
Suspension of Membership
Members may be suspended from membership in NABCA for:
Failure to remain a member in good standing in NABCA.
Failure to follow the precepts of NABCA as contained in this Constitution and associated By-Laws.
Non-payment of dues.
Article III: OFFICERS
Section 1
List of Officers
President
The officers shall be the President, Vice-President, President Elect, and Secretary-Treasurer
Section 2
Duties
The President shall be the primary spokesperson for NABCA and shall Chair all official meetings of NABCA including periodic Executive Committee meetings and the Annual Business Meeting.
The Vice-President and President Elect shall act in the absence of the President and shall Chair the Nominations and Election Committee and the Membership Committee.
The Secretary-Treasurer shall record the meetings and decisions of the Executive Committee and maintain all official records of NABCA, shall maintain all financial records of NABCA, issue payments associated with NABCA business, assess dues as appropriate, and Chair the Finance Committee.
Article IV: EXECUTIVE COMMITTEE
Section 1
Function
The Executive Committee shall be responsible for the conduct of all NABCA business between annual business meetings.
Section 2
Membership
The Executive Committee will consist of
President
Vice-President and President Elect
Secretary-Treasurer
Immediate Past President
Chair of the Annual Conference
Six (6) Delegates-at-Large
Section 3
Qualifications for Executive Committee Membership
All members of the Executive Committee must be members in good standing in NABCA.
Every effort will be made to choose the Delegates-at-Large in such a way as to balance the Executive Committee membership by diversity, institutional type, size and geographic location.
The Chair of the Annual Conference will serve on the Executive Committee during the year in which the Annual Conference that he/she Chairs is held.
Article V: NOMINATIONS AND ELECTIONS OF OFFICERS
Section 1
Nominations
There shall be a Nominations and Election Committee composed of the Vice-President and the Immediate Past President (who shall Chair it). The Committee shall confer prior to each Annual Conference in order to establish a slate of nominees for Vice-President and President Elect, Secretary-Treasurer, and Delegates-at-Large. This slate shall be presented to the members during the Annual Business Meeting held at the Annual Conference.
Section 2
Time of Election
All Executive Committee members, except for the President and the Chair of the Annual Conference, will be elected at the Annual Business Meeting. The President automatically ascends to this post after one term as the Vice-President and President Elect.
The delegates-at-large will also be elected at the Annual Business Meeting and may be re-elected for subsequent terms without limit.
Section 3
Election Procedures
Election is by secret ballot by simple majority of those voting delegates present at the Annual Business Meeting. The Nominations and Election Committee will be responsible for conducting the election.
Section 4
Assumption of Office
All members of the Executive Committee will take office immediately upon the close of the Annual Business Meeting.
Section 5
Vacancies
Should at any time the Secretary-Treasurer, or Delegates-at-Large positions become vacant, they will be filled by appointment on an interim basis by the Executive Committee to complete a term.
Should at any time the Vice-President and President Elect position become vacant, the Executive Committee will seek nominations for the vacancy and a mail-in secret ballot held to fill the remainder of the existing term.
Section 6
Removal From Office
A member of the Executive Committee may be removed by a two-thirds secret ballot vote of the Executive Committee.
Article VI: MEETINGS
Section 1
Quorum
A quorum for the Executive Committee consists of 50 percent plus one of the members including either the President or the Vice-President.
A quorum for the Annual Business Meeting consists of 50 percent plus one of the voting delegates attending the Annual Conference.
Section 2
Schedule
The Executive Committee shall meet on a quarterly basis each year, including the Annual Business Meeting, and may meet more frequently as needed. The quarterly meeting schedule will be established on an annual basis and publicized to the membership. The Annual Business Meeting will take place at the Annual Conference.
Article VII: FINANCES
Section 1
Banking
NABCA shall deposit and manage its funds through a reputable financial institution or postsecondary educational institution Foundation or similar organization. A full report regarding NABCA's financial situation will be made to the Executive Committee at its quarterly meetings and to the membership as a whole at the Annual Meeting.
Section 2
Dues
NABCA's fiscal year will be from July 1 through June 30 with both Institutional and Individual dues, if applicable, payable on July 1st annually. The Executive Committee will establish the amount charged for membership dues.
Section 3
Dispersal of Funds
The President and the Treasurer will have authority to disperse funds on behalf of NABCA.
Article VIII: STANDING COMMITTEES
Section 1
Executive Committee
See Article V above.
Section 2
Nominations and Election Committee
See Article V above.
Section 3
Finance Committee
The Finance Committee shall be composed of the Secretary-Treasurer, who shall Chair it, and two (2) of the Delegates-at-Large appointed by the President on an annual basis. The Committee will be responsible for developing an annual budget for the Association for recommendation to the Executive Committee for approval, for monitoring all expenditures to assure that they conform with good and ethical business practice, and for making necessary reports to both the Executive Committee and the Annual Meeting.
Section 4
Conference Committee
The Chair of the Annual Conference will be appointed by the Executive Committee upon recommendation by the Vice President and President Elect who will be Chair of the Executive Committee during the year in which the conference will take place. The Conference Committee shall be composed of the Chair and such other persons as he/she chooses to serve. The Conference Committee will be responsible for organizing and carrying out the Annual Conference.
Section 5
Membership Committee
The Membership Committee shall be Chaired by the Vice President and President Elect and appointed by the Executive Committee. Its responsibilities shall include (but not be limited to): (1) developing and maintaining NABCA's web site; (2) creating and implementing the organization's marketing program; (3) recruiting new members; and (4) maintaining the official membership list.
Article IX: INCORPORATION
The Executive Committee is authorized to accept incorporation of the Association by Act of Congress and to form one or more additional corporations under the law of any state or the District of Columbia in order better to serve the interests of the Association or of its members.
Article X: AMENDMENTS
Amendments to this Constitution and Bylaws may be made at the Annual Business Meeting, with two-thirds of those casting ballots voting in the affirmative. Proposed amendments must be publicized and distributed to voting delegates to the Annual Business Meeting.
Approved at the 4th WABCA Annual Conference, April 2002.
Revised via e-mail ballot effective September 4, 2003.
Revised at the NABCA conference, April 25, 2008.
Join us in April for our National 2009 Conference in Panama City Beach, Florida; Location of The World's Most Beautiful Beaches.
12th Annual NABCA Conference
April 15-17, 2009
Panama City Beach, Florida